Presbytery Resources & Forms

The Vision Task Force has created a cover letter to be shared with Heartland Presbytery.

Youth Events

"At all Heartland Presbytery sponsored events, youth participants or youth groups must be accompanied by an adult sponsor who will chaperone throughout the event. Adult sponsors are responsible for having current medical and photo release forms for each of their students in attendance. If a student is not to be photographed, it is the responsibility of the adult sponsor to notify the Event Coordinator prior to the event. For groups without a release form, a standard version is available for download on the Presbytery website."  

It is permissible for youth groups/churches without adult chaperone to arrange “sponsor sharing” with other leaders prior to an event.

Presbytery medical/photo release form - click this link to access the General form Provided by the presbytery

Presbytery Meetings

You will find dates for all the presbytery meetings on this page. Packets and highlights are posted on the individual meeting pages, as they become available.

Presbytery Report Form - click this link to access the Committee/Commission Report form to the presbytery

Manual of Operations - Currently Under Revision

Please consider the Manual a living document which will continuously evolve over time as corrections are made, omissions addressed and updates offered. In the Table of Contents there are live links to each section.

Payment Request/Reimbursement Form

Use this form to be request payment or reimbursement from the presbytery, except mileage.

Mileage Form

Use this form to be reimbursed for mileage from the presbytery.

For Session Clerks

Below are the required yearly forms/documents Session Clerks are asked to complete. Please contact adminassist@heartlandpby.org with any questions.

• Annual Statistical Report

• Necrology Form

• Session Information Form

• Annual Terms of Call Form (if applicable)

• Minister’s Information Form (if applicable)

• Nomination Form

• Property/Liability Insurance Declaration Page

• Child Protection Policy (Please send us a copy if you have made recent changes or if we have not received a copy within the past five years.)

• Sexual Misconduct Policy (Please send us a copy if you have made recent changes or if we have not received a copy within the past five years.)

• Bylaws (if changed)

Communications

Information about the communications vehicles used by Heartland Presbytery, as well as submission deadlines, can be found here.

Heartland Leadership Handout

This guide is meant to help inform potential new leaders and their communities of the possible pathways into church leadership here in Heartland Presbytery. 

Pastoral Compensation

The Minimum Terms of Call is updated each year.

2025 Minimum terms of call

The Minimum Terms of Call is updated each year.

As reported to the September 10, 2024, meeting of Heartland Presbytery, the Commission on Ministry set the 2025 minimum terms of call to increase at the same amount of the Social Security Cost of Living Adjustment. That figure is 2.63%. Therefore, Heartland Presbytery's minimum terms of call for all pastoral positions will be as follows, effective January 1, 2025. All installed pastors' terms of call, as well as all contracted pastoral positions approved to begin after that date, must meet these minimum requirements:

Approved by Heartland Presbytery on the recommendation of Commission on Ministry, September 10, 2024. Salary figures may be scaled proportionally for part-time positions. Continuing education allowance, vacation and study leave apply at the same levels regardless of whether the position is part-time or full-time.

• Minimum Effective Salary (on full-time basis)—$53,100

• Pastoral Plan PC(USA) Pension and Medical Dues—all called and installed pastors participate in the Transitional Pastor's Participation (TPP) Plan from the Board of Pensions and that churches continue to pay the full cost of coverage. 43% (For minimum salary, $22,833) This does not mean that those currently receiving coverage through the Board must continue to do so. If there is a better arrangement for a pastor’s family that results in everyone continuing to have medical coverage, then the pastoral leader and family are welcome to pursue that option. For those pastors who would benefit from enrolling in Congregational Pastors Package (CPP) Plan, we encourage you to do so. We further recommend that the congregation devise a strategy to use the savings from the CPP to benefit the pastor and congregation.

• Continuing Education Allowance—$1000 (cumulative to $3,000)

• Vacation—Four Weeks (including four Sundays)

• Study Leave—Two Weeks (including two Sundays)

• Policy for Health and Parental Needs

• Sabbatical Leave Policy

Congregations are reminded that these figures are minimums, and do not fully reflect the value of competent, faithful pastoral leadership. Whenever possible, congregations should seek to offer greater compensation than the minimum, commensurate with the pastor's responsibilities and experience

Pastoral Coverage Compensation

Pulpit supply $150

Moderating Meeting ( Session or Congregation) $75

Safe Boundaries

All Teaching Elders or CREs serving in Heartland Presbytery, those approved to provide pulpit supply and candidates under the care of Heartland Presbytery are required to complete this yearly training.